GENERAL MISSION

Managing the department in a professional and courteous manner, while maintaining the company’s rules and procedures.
Fulfill the requested duties and functions specific to the department to the best of your ability.
Ensure set standards are met and maintained by all staff.
Control departmental expenses and ensure that budgets are met

Key Responsibility’s:

To review purchase requisitions considering issues such as lead times, standardization, quantity discounts, and purchasing budgets.
To assist any Department in the hotel in formulating their material requirements and to use competitive bidding or other approved procedures to obtain the best price.
To engage in value analysis of currently purchased materials in an effort to achieve cost savings without sacrificing quality.
To check and manage the current supplier's list by identifying potential suppliers and conducting vendor visits.
To be informed about technological innovations and to review lower cost substitute materials with all departments.
To manage suppliers relations for maximum mutual benefits.

ADMINISTRATIVE RESPONSIBILITIES

To identify and select suppliers, including order follow up and vendor file management.
To deal with Customs and local authorities.

TECHNICAL RESPONSIBILITIES

To oversee and ensure the effective implementation of the tender system so that the continuous supply of quality goods and services to the hotel is not compromised.
To ensure the timely preparation of purchase orders so that all approved purchase requests can be ordered and the goods delivered by the suppliers on the date needed.
To conduct periodic market surveys in association with the Departments concerned to determine and/or validate the availability and prices of market goods.
To coordinate and liaise with the Head of Department on all matters relating to quality and reliability of delivery with respect to current and potential suppliers.
To keep track of all outstanding purchase orders to ensure that goods are delivered on time.

COMMERCIAL RESPONSIBILITIES

To visit and evaluate suppliers, to request quotations or bids, to negotiate prices and terms, to place orders, to resolve problems, to follow up any outstanding delivery and activate any payment with Hotel current suppliers and potential suppliers.
To cultivate a sound relationship with the Hotel's suppliers.

RELATIONS

OTHER RESPONSIBILITIES

To be ready and responsible when assigned to perform any other duties as designated

Purchasing Manager

Job Description